In a hybrid workplace, there are many challenges. However, a universal issue that plagues the hybrid workplace is the inefficiency surrounding meeting room booking.
The amount of time you and your employees spend looking for a meeting room is relatively high. Inefficiencies that you face regarding meeting room booking waste not only time but also waste money. An estimated 37 billion dollars are spent on such inefficiencies.
Nevertheless, adopting meeting room booking software can provide the perfect solution to your booking woes.
Let us understand what the meeting room booking software is and how it benefits your hybrid workplace.
What is a Meeting Room Booking Software?
A meeting room booking software is an online reservation system that allows you to book and manage conference rooms.
This software streamlines the meeting room booking process and removes manual effort and guesswork.
With a meeting room booking software, you can:
- Schedule meeting room including booking and cancelation
- Browse through available rooms and pick one that suits your needs
- Integrate with existing software like Outlook and send notifications to all the attendees
- Get real-time insights into to workspace and further optimize it
Meeting room booking software gives a holistic view of usage. It further helps facility managers make informed decisions.
Now let us take a look at the three advantages of meeting room booking software.
Increases Space Efficiency in the Hybrid Workplace
As mentioned earlier, wasted space can be e a productivity killer. With meeting room booking software, facility managers can know how the space is being utilized. This can further help them optimize the office space.
Meeting room booking software provides real-time insight, which can be instrumental in saving space while providing excellent transparency. Meeting Room booking software can help facility managers be more precise when designing their hybrid workspace.
For example, if a facilities manager sees that employees book entire meeting rooms to work alone, they can create more desks and free larger team meeting spaces.
Improves Employee Productivity and Workplace Visibility
Meeting room booking software can help resolve conflicts like double-booked rooms or miscommunicated meeting locations. With this type of software, employees can see available meeting rooms, removing confusion. Meeting room booking software raises efficiencies by eliminating misused time or space.
For instance, the marketing team books a conference room for their meeting. The meeting got canceled, and the room was never released into the system. The sales team couldn’t use the room because it showed occupied during the time of booking. Using meeting room booking software will free the space if no one checks into it after a set time.
A meeting room software ensures accurate information, which leads to increased productivity.
Cuts Cost and Reduces the Booking Steps
In a report by Steelcase, it was revealed that 40% of the employees spend up to 30 minutes daily looking for meeting rooms. Coupled with excess email communication, a company can lose up to $1800 per employee. In a hybrid workplace, this could lead to a lot of confusion. Therefore, it is imperative to make the meeting room booking seamless.
A meeting room booking software reduces the cost and the steps involved in the booking process.
When you utilize a meeting room booking software to its total capacity, you will witness an improvement in your organization- be it in space, cost, or employee productivity.